General Data Protection Regulation 2018
This statement explains how the British-Lithuanian Society (“B-L S”) handles and uses the personal data it collects about members.
The personal data that the B-L S holds about any member are derived exclusively from that member and are restricted to information relating to:
(a) the member’s name, postal address, email address, telephone number or numbers;
(b) the category of membership;
(c) donations to The Tiltas Trust (TTT) or another charity, and whether Gift Aid was or is applicable to a donation;
(d) any particular interests of a member, and his or her willingness to write an article in the B-L S’s journal Tiltas.
This information is updated whenever the member informs the B-L S of a change.
Use of the data
The data are used for the following purposes:
- informing members of, and inviting them to, events arranged by the B-L S or other societies or institutions;
- requesting donations to The Tiltas Trust (TTT) or other charities;
- sending members the B-L S’s journal Tiltas;
- administrative purposes (e.g. to prepare a list of members of the B-L S and their guests or members of other societies and their guests registering for or attending a B-L S event; to process a donation.)
Communications to members are principally sent by email, but may be sent by post, depending on the contact details held and the preferences expressed.
Any concerns or queries about any of the above purposes or how the B-L S communicates with members should be raised with the B-L S Secretary.
Sharing of data
The B-L S will only share data with The Tiltas Trust (TTT), and for the sole purpose of claiming Gift Aid from Her Majesty’s Revenue and Customs.
Retention of data
Data will be held until such time as a person ceases to be a member of the B-L S.
Rights of members
Members have the right to:
- ask for access to, or rectification or erasure of their data
- restrict processing (pending correction or deletion)
- require communications to cease
- ask for the transfer of data to a third party
Members have the right to lodge a complaint with the Information Commissioner’s Office
The legal basis for processing a member’s personal data is that this is necessary in order to achieve the B-L S’s aims. The data are always handled securely and there is no overriding prejudice to a member by using the data for this purpose.
The Controller of a member’s personal data is the Secretary of the British-Lithuanian Society, and can be contacted by email at: firstname.lastname@example.org